We are seeking a proactive and highly organized Office Manager to join our growing team in Salford. The ideal candidate will be responsible for supporting the smooth running of our office and administrative functions within the construction industry. This role requires excellent multitasking, attention to detail, and the ability to coordinate between various departments and subcontractors to ensure our office fit-out projects are completed on time and within budget.
Key Responsibilities:
Administrative Support: Oversee daily office operations, including answering calls, responding to emails, and managing diaries.
Social Media Management: Update and maintain the company's LinkedIn and other social media platforms, helping to promote the business and engage with stakeholders.
Office Supplies Management: Monitor and order office supplies, including conducting stock checks and coordinating purchases.
Document Management: Organize paperwork, including filing, archiving, and maintaining accurate records.
Subcontractor Coordination: Liaise with subcontractors to ensure timely deliveries and smooth operations.
Invoice Processing: Process incoming invoices, ensuring they are accurate and forwarded to the relevant departments for payment approval.
Coordination with Estimator/Buyer: Work closely with the Estimator/Buyer to track materials and ensure that all required supplies are delivered to site.
General Office Duties: Maintain a tidy and well-organized office environment, support staff as needed, and assist with any ad-hoc administrative tasks.
Required Skills & Qualifications:
Proven experience in an office management or administrative role within the construction or related industry.
Strong organizational and time management skills with the ability to prioritize tasks.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and social media platforms (LinkedIn, etc.).
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving skills.
A proactive approach to managing day-to-day office functions.
Knowledge of basic invoicing processes and procurement.
Experience in coordinating subcontractors or managing construction materials would be advantageous.
Desirable:
Previous experience in the construction industry, particularly in office fit-out projects.
Familiarity with project management software or construction management tools.
What We Offer:
Competitive salary up to £35,000.
Opportunity to work within a dynamic and growing team.
A supportive and collaborative working environment.
Central location in Salford, easily accessible by public transport.
